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What is CMMS Software?

CMMS Software Defined

CMMS software is a tool used by maintenance organizations to improve asset performance, increase plant profitability, and achieve Maintenance, Operations, & Reliability Excellence! (MORE!).

What Does CMMS Stand for? 

CMMS stands for Computerized Maintenance Management System, also known as:
  • Asset Performance Management (APM)
  • Enterprise Asset Management (EAM) System
  • Facilities Maintenance Management System (FMMS)

A Game of Chess

Prentice Cawley, Director of Engineering & Manufacturing Innovation at Dessert Holdings, explains, “Maintenance is a game of chess, everything else is checkers.” He says this because he knows maintenance and its many variables.

Hence, a tool is needed to track and manage these variables, win the game, checkmate the opposing forces (costs, downtime, inventory beasts, part shortages, customer dissatisfaction, etc.), and gain a competitive edge. That tool is CMMS software.
“Maintenance is a game of chess, everything else is checkers.”
Prentice Cawley, Director of Engineering & Manufacturing Innovation, Dessert Holdings

CMMS Software Explained

Companies make significant investments in physical assets and those assets require maintenance. Most of us can remember to change our car’s oil every 3 months or 3,000 miles. However, in manufacturing plants and facilities, maintenance teams are responsible for maintaining 100s, if not 1,000s, pieces of equipment.

If all equipment were the same (make and model), equipment maintenance would be easier. However, they are not and without CMMS software, it is next to impossible to remember when and how to maintain each piece of equipment.

What Does CMMS Software Track?

  • Budgets
  • Locations
  • Repairable Spares
  • Systems
  • Availability
  • Skills
  • Location
  • Manuals
  • Manufacturers
  • Vendors
  • Location
  • Min. / Max.
  • Quantity on Hand
  • Contractors
  • Customers
  • Requestors
  • POs
  • Purchase Requests
  • Request Date
  • Scheduled & Actual Start Dates
  • Scheduled & Actual Finish Dates
  • Instructions
  • Required Parts
  • Required Skills
  • Required Tools
  • Location
  • Projects
  • Work Orders
  • Work Requests
Plus, a whole lot more!

Why Use CMMS Software in Your Operations?

CMMS software paints a precise picture of a maintenance organization’s activities. With a precise picture, decisions can be made to improve and achieve MORE! However, data must be complete and accurate in order for the picture to be precise.

Who Uses CMMS Software?

Who Uses It?

  • Facilities Personnel
  • Maintenance Personnel
  • MRO Personnel
  • Planning / Scheduling Personnel
  • Plant Personnel
  • Purchasing Personnel
  • Requestors
  • -Customers
  • -Front Office Personnel
  • -Guests
  • -Operators
  • Reliability Personnel

What Industries Use It?

  • Airlines
  • Facilities Services
  • Food & Beverage
  • Government Administration
  • Higher Education
  • Hospital & Health Care
  • Hospitality
  • Manufacturing
  • Maritime
  • Medical Practices
  • Military
  • Mining & Metals
  • Oil & Energy
  • Religious Institutions
  • Retail
  • Transportation
  • Warehousing

What Fuels It?

  • Complete & Accurate Data
  • Expert & Customer-Friendly User Support
  • Feature-Rich & Easy-to-Use
  • Organizational Support(Top to Bottom)
  • Standard Operating Procedures (SOPs)
  • Training
Without these, CMMS software is reduced to a work order printing press and little happens other than the printing of work orders.
“Now that I answered the question, “What is CMMS software,” please do not hesitate to Contact Us if you have any questions or if we may be of further assistance to you. We have been helping companies achieve CMMS software success for over 20 years and would be happy to help!”
Ruth Hughes, CMRP, Founder & CEO, MVP One

CMMS Software Search Tips

If you seek CMMS software, look no further, MVP One is here to help. Before beginning your search, to save time and frustration and to make the search easier, meet with your team and brainstorm the following lists:
Wish List
  • What would you and your team like the software to do?
Goal List
  • What goals would you and your team like to achieve by using the software?
Once brainstorming is complete, determine your budget. Yes, there are a lot of free and inexpensive CMMS software packages out there but remember, you pay for what you get. Typically, free and inexpensive packages lack features, functionality, and expert, customer-friendly user support, all of which are required to achieve CMMS success, MORE!, and a healthy return on your investment. Plus, do-overs are costly.

MVP One CMMS Customer Feedback

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